Responsibilities:
- Receive and process purchase requests from all departments/branches.
- Source and contact vendors to request quotations.
- Prepare price and specification comparisons.
- Prepare and submit Purchase Orders (PO) for Manager approval.
- Follow up on order status (availability, delivery, lead time).
- Receive incoming goods and verify Delivery Orders (DO) / Invoices against the approved PO.
- Ensure all purchasing documents are complete before submitting to Finance.
- Maintain records of small inventory items (stationery and routine office supplies).
- Prepare regular stock reports (monthly).
- Support the Manager in urgent purchases and special projects.
- Maintain good relationships with vendors and ensure smooth communication.
- Properly file and archive PO, DO, and Invoice documents for audit purposes.
Requirements:
- Bachelor degree in any major.
- Strong understanding of the end-to-end purchasing process.
- Ability to prepare price and specification comparisons.
- Basic knowledge of purchasing documents (Quotation, PO, DO, Invoice).
- Basic inventory management skills.
- Able to conduct basic price negotiations with vendors.
- Good administrative and document filing skills.
- Ability to review and understand product specifications.
- Proficient in Microsoft Office / Google Sheets.
- Detail-oriented and well-organized.
- Strong communication skills with internal users and vendors.
- Able to work quickly under urgent situations and tight deadlines.
- Service-minded with good time management.
- Adaptable and willing to learn new products/items.